Rules and regulations

The rules are made to make sure that Martnan is run in an efficient and safe way. We want a pleasant event and good sales for all our exhibitors. All exhibitors must accept the rules and regulations.

Preparations and opening hours
Martnans opening hours are 26th – 28th of June at 11:00 – 19:00. All exhibitors are required to be in place during opening hours. Preparations starts at 16:00 Monday 25th June 2018. The disassembly can not start before 28th June at 19:00. All exhibitors must have left and cleared the stall by 22:00 on the last sales day. All waste should be removed from the stall and transported to waste containers, unless a penalty fee of NOK 1500 is incurred.

If you are sold out for products before closing time, exhibit will put up a «sold out» sign and wait to pack up until 19:00. If the organizer detects disassembly before 19:00 on the last day of sales, this entails a fee of NOK 1500.

Products
Sale of other products than registered in the application are not allowed. The organizer decides whether the category specified in the application matches the product description.

Martnan does not allow sale of any kind of weapons, toys without GE markings or spaghetti spray. The sale / distribution of items that may appear offensive / provocative is prohibited. Martnan may request product images and additional product specification.

In order to safeguard diversity and product variations, Martnan reserves the right to reject applications.

Exhibitors are responsible for following the rules of purchase and sale, providing necessary notices and permissions from public authorities where this is required. Everyone involved in the production of food must be registered or approved by the Norwegian Food Safety Authority.

The exhibitor is obliged to comply with the official rules on cash flow documentation. The regulations are described in Tax Mid-Norway’s brochure «Martnassalg». Exhibitors who wish to use the lottery must notify themselves to the Lottery and Foundation.

The use of speakers is basically forbidden. Exceptions may be given if product demonstration is dependent on sound.

Balloons
All helium balloons should be sold with weights in the lanyard, -or have diluted helium to avoid the balloon flying away when dropped.
Helium balloons that are not sold should be destroyed in a proper manner.

Places/stalls
Each place/stall at Martnan is 3×3 square meters, no exceptions. All stals (exept The French market, Bondens marked, Voluntary groups and organizations, and mobile sales vagons) comes with a tent.

All constructions, racks for clothes and such must be limited to the 3x3m rented space. Damage on rented tents will be repaired at the exhibitor’s expense. It is not allowed to rent out our leave the stall to a third party. It is not allowed to use another place/stall than the one(s) booked.

Stalls not taken into service at the opening hour of the market may be freely disposed by Martnan unless otherwise is agreed.  All exhibitors receive a receipt by e-mail when payment is completed. This receipt must be shown upon arrival to Martnan in order to receive an exhibitor’s ID.

All places/stalls come with 300W electricty. If the exhibitor needs more power, the correct amount must be chosen during the application process. Additional power ordered after may 1st will be charged 25% extra. All stalls will have power access June 26th at 08.00 a.m. If separate extension cables / electrical equipment are to be used, this must be adapted for outdoor use.

In order to get a well-functioning arena, the organizer reserves the right to organize exhibitor location, any dissatisfaction with the assigned stall gives no right to reimbursement of stall. In the application form, it will be possible to wish for a location for your stall, and the organizer will, in the best possible way, pursue the wishes given, yet it will not be possible to comply with all.

Parking
It is not allowed to park on the market area at any time. Martnan does not offer a parking space for exhibitors. The exhibitors must make their own arrangements outside the area with Trondheim Parkering.

Vehicles
All vehicles are prohibites at the market area. If Martnan judges a car not to be a proper sales car, the exhibitor will be asked to leave Martnan or get the application rejected. If an exhibitor with a car does not have a permit, the car will be towed and the exhibitor must leave Martnan. Merchandise can be transported in and out of the area by car before 11.00 AM. and after 07.00 PM.

Safety
All must ensure good accessibility for emergency vehicles. Under no circumstances may anyone park on the sidewalk or block access roads for emergency vehicles.

Exhibitors are required to comply with the organizer’s injunction in accordance with fire safety. All exhibitors are required to have at least one fire extinguisher at their stall. It should be available throughout the event.

All tents at Martnan is made of fire proof material.

When grilling / frying, using gas, coal or fryer, this must be reported to Martnan in the application form. This requires approved extinguishing equipment at hand at all times. All kinds of grills shall stand outside the tent.

Martnan has security on the area, but the exhibitors are responsible for their own products and belongings, and appropriate insurance of these.

Coal grill
Coal grill should be placed in a safe distance from other combustible material (also from the tent). It is not allowed to have the barbecue inside the tent. Roof should be at a reasonable height from the grill.

Gas grill
Storage and use of propane; a risk assessment must be made by the exhibitor (which must be available for inspection where the propane is stored / used) and necessary security measures must be taken. It is not possible to store propane at the stall outside the opening hours.

Fryer
Deep fryer boilers that hold more than 8 liters of latd; An automatic extinguisher for lard  must be installed over the fryer. The boiler and extinguisher shall be in order at all times and checked in accordance to regulations. It is not allowed to have several smaller fryers standing next to each other, if a fryer has two containers and these together hold more than 8 liters of lard, an automatic extinguisher is required. Deep fryer boilers must be placed at least 40 cm from the wall of the tent.
Have in consideration your neighbor business  regarding oders rom the fry pan.

Security
There will be security at the arena from monday. The organizer have no responsibility for the exhibitor’s goods / equipment, exhibitors are responsible for their own products and assets, and any insurance of theese.

Hygiene and waste
Exhibitors who sell foods must comply with the guidelines of the Norwegian Food Safety Authority. The organizer reports to the Norwegian Food Safety Authority which exhibitors who sell food. Exhibitors who sell food must have their own waste bin. All exhibitors are responsible for cleaning in and around their own stalls. Waste must be emptied in designated bins. If exhibits do not remove waste from the stall, this will be billed for the individual exhibitor. Martnan will provide a container, a sufficient amount of waste cans and has staff who will work to keep the area clean.

It is not allowed to stay in the stall or park at the area after opening hours.

Conduct
To ensure a good experience for everyone at Martnan, we expect a polite and sociable appearance. Stands shall not be staffed with anyone under the influence. Exhibitoners must comply any orders given from Martnan, such as the regulation of sound level on stand.

Expulsion
Exhibitors who does not follow Martnan’s rules and guidelines will be given a written warning. If the exhibitor still does not obey the rules/guidelines, the exhibitor will be asked to leave the area without any monetary refund. Such expulsion gives no right to appeal. This will also mean that the exhibitor is not welcome at Martnan the following year.

Sales report
It is mandatory for all exhibitors to report on sales income after Martnan. Martnan will facilitate where and how you can send in this report. All exhibitors are required to report sales income at Martnan. The organizer facilitates reporting and an evaluation form will be sent out shortly after the event.

Right of withdrawal
There is no right of withdrawal for purchases and sales between companies.

Cancellation
If canceled before 1th of May, all paid fees, with the exception of the registration fee, will be refunded. If canceled after 1th of May, or in case of no-show, all charges must be paid in full, regardless of the reason of cancellation. The exhibitor himself must arrange for interruption insurance in such cases. If the places/stalls has not been used for the opening of the market, the organizer can rent the space to others.

If Martnan due to force majeure; Unforeseen circumstances such as fire, flood or similar, can’t be carried out, the amount paid will not be refunded.

Payment Information
When shopping at Midtbyen Management AS, payment is processed by Stripe, which is a secure electronic payment solution for Visa and MasterCard/Eurocard. All card information is kept in accordance with the card companies’ regulations.

Personal information
Midtbyen Management AS processes personal data according to the Personal Data Act. Information that may be associated with you as a person will never be made available to other businesses or be linked to other external records.

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