Terms and Conditions

(beeing updated)

Trondheim Management wants to organize a great Martnan that creates good sales for our exhibitors and a great experience for everyone involved and spreads a good summer atmosphere across the city. All exhibitors must accept the rules and regulations.

Prices for Martnan 2024 will be found  HERE

Applications for Martnan 2024 will soon be opened!

Applications for regular exhibitoners: https://form.jotform.com/240173266541351

Application for Local Food Exhibitioners: https://form.jotform.com/240253428276355

Application for 2-days Exhibitoners: https://form.jotform.com/240252539598364

NB: Registration for Martnan is binding. If you wish to withdraw your application from Martnan along the way, send us a message at martnan@martnan.no and if you are approved for a booth space, the last opportunity to cancel your place is April 15. The registration fee will not be refunded, and after April 15th none of the expenses will be refunded. Read the section on “Cancellation” for more information. If your application is rejected, you will not receive a registration fee or other expenses related to your application.

Bump in and opening hours
Martnan in Trondheim 2024, will be held from June 26 to June 29 and will be open to the public from 11:00-19:00 these days.

All exhibitors are obliged to be present at their stand during the opening hours. Set-up of the booth-space can start the day before, Tuesday, June 25, at 15:00. Bump out can start at the earliest on the last day of sales, June 29 at 19:00.


All exhibitors are obliged to clean, empty and sort their waste and transport it to the correct waste containers, and to leave their stand space by 22:00 on the last day of sales. The space must be left as it was found. When renting a wooden stand, you are obliged to ensure that there are no staples or other discrepancies when you arrive, and that it is left without staples, screws and nails. There will be a fee of NOK 100 per documented discrepancy left behind.
If you see deficiencies in your space, you are obliged to notify the exhibitor manager so that the organizer and exhibitor can find the best solution.

If you find yourself in a situation where you are sold out of your products, you are obliged to notify the exhibitor manager and put up a sign indicating that you are sold out of goods. In this situation, it is also not allowed to rig down before the last day, June 29, at 19:00.
If this is not complied with and deviations are discovered, a penalty fee of NOK 1500 will be incurred.

Products 
You are only allowed to sell products that have been approved from your application sent to Martnan. It will not be allowed to add products during the market without this being checked and approved by the exhibitor manager. It will also be double-checked whether the products match the category specified in the application.

Sale of other products than registered in the application are not allowed. The organizer decides whether the category specified in the application matches the product description. Martnan does not allow sale of any kind of weapons, toys without GE markings, balloons or spaghetti spray. The sale / distribution of items that may appear offensive / provocative is prohibited. Martnan may request product images and additional product specification. If a vendor is found to be breaking these rules, they will have to leave the market and the participant fee will not be refunded.

Exhibitors are responsible for following the rules of purchase and sale, providing necessary notices and permissions from public authorities where this is required. Everyone involved in the production of food must be registered or approved by the Norwegian Food Safety Authority.

Read the rules and regulations from the Food Safety Authority here:  https://www.mattilsynet.no/mat_og_vann/matservering/kortvarig_salg_av_mat/messer_og_festivaler.149

The vendor is obliged to comply with the official rules on cash flow documentation. If a vendor wishes to organize a lottery, they themselves are required to notify The Norwegian Gambling and Foundation Authority.

Read the rules for cash flow documentation here: https://www.altinn.no/starte-og-drive/regnskap-og-revisjon/regnskap/kontantsalg-og-kassasystem/

Market stalls
Martnan has full discretion to approve and reject applications, as well as full discretion over locations. This is to ensure product variation, diversity and a successful event.

The size of an ordinary stand is: 3×3 meters, 6×3 meters or 9×3 meters. The pitches contain an empty tent. Remember to book a barbecue area for a barbecue if you need one.

The sizes of local tent pitches are: 3×3 meters, 6×3 meters, 9×3 meters. Remember to book a barbecue area for a barbecue if you need one.

Size of space for teams and organizations: 3×3 meters, 6×3 meters or 9×3 meters. The space comes without a tent and is an empty space.

The size of a wooden cabin is: length; 2.9 meters, width; 2.4 meters and has 3 sales counters. These can be locked if you bring a padlock for the door.

Size of food truck stand: empty space for the food truck itself. The size of the space is divided into under 6 meters and over 6 meters.

All devices, stands for products etc, must be limited to the space that are rented, with the exception of barbecues (see section on “Safety”). Any damage to tents rented by the organizer will be repaired at the exhibitor’s expense. Subletting or subletting/transfer of space is prohibited. No one may occupy a space other than booked and approved by Trondheim Management.

Stand spaces that have not been used by the opening of the market will be administered by Martnan; it is not possible to make use of empty spaces.

In order to ensure a well-functioning arena, the organizer reserves the right to place exhibitors. Final placement cannot be appealed.

 Power
The need for electricity must be reported in the application to Martnan. Electricity must be prepaid together with booth space rental. All electrical equipment to be used must be adapted for outdoor use. It is not permitted to use more electricity than ordered, as this may lead to power outages and downtime for all exhibitors. The organizer must be notified if more power is required. If it is possible to increase power, this will be invoiced for what your power needs are, together with a fee of NOK 100.

Parking
Parking in the Martnan area is prohibited. Martnan currently has no parking agreement for exhibitors. Exhibitors must find suitable parking in regulated parking lots outside the area. Info about parking in Trondheim: read the page on “practical info”. Alternative: https://trondheimparkering.no/

Vehicles
Transport of goods in the area is only permitted before 10:30 and after 19:00. Goods transportation must only be used for unloading/loading goods and consideration must be given to everyone entering and exiting with their cars.
It is not allowed to leave their cars on the sidewalk or in the fire lanes on Torvet at any time. If this is not maintained, you will risk being warned and expelled from Martnan, receive a fine from Trondheim Parkering and also be a danger to others.
Parking permits are only granted to exhibitors with food trucks. These must not be moved during the market.

Safety 
Exhibitors are obliged to comply with the organizers’ instructions regarding fire safety. Martnan’s tents are made of fire retardant material. All exhibitors are obliged to provide at least one fire extinguisher at their stand. This must be easily accessible throughout the event.

Grilling/roasting, use of gas, coal or fryer must be reported to Martnan in the application form. When using fryer/grill/propane, approved extinguishing equipment is required in place in the stand. This must also be reported to the fire authorities and is therefore important that it is reported via the application form in advance. Barbecues (all types) must be placed outside the tent in an approved barbecue area (limited number).

Gas grills /Propane
A risk assessment must be carried out for the storage and use of gas, which must be easily accessible for inspection where the gas is stored/used. Necessary measures must be implemented. It is not possible to store gas in the area outside opening hours. Remove it from the area when the market is closed for the day, every day.

Deep fryer
When using a deep fryer, the fryer must be in order at all times and checked in accordance with the fire prevention regulations. A fire extinguisher adapted to the fryer is required.

For the sake of emergency vehicles, we must ensure good accessibility. Under no circumstances is it permitted to park on sidewalks or block access roads for vehicles.

Security 
The organizer has security in the area from Tuesday evening. The organizer does not take responsibility for the exhibitor’s goods/equipment. Exhibitors are responsible for their own products and belongings and must have insurance for these.

Green Event
Trondheim Management is working to be a green event and has become an “Miljøfyrtårn” (eco-lighthouse) in 2023. We will therefore have an extra focus on waste management, requirements for suppliers and partners, and we ask that exhibitors check the red list at https://www.artsdatabanken.no/ with regard to product selection, and review what packaging is used in-house and out to the public.

Hygiene and waste 
Exhibitors who sell food, must comply with the Norwegian Food Safety Authority’s guidelines (Mattilsynet). The organizer reports to the Norwegian Food Safety Authority which exhibitors that sells food. It is therefore important that all exhibitors report all products they wish to sell on the application form. Exhibitors who sells food must have their own waste bin.

All exhibitors are responsible for tidying and cleaning in and around their own stand area. Waste must be emptied and sorted into containers. It is not permitted to leave waste outside containers. If you use frying oil, cooking oil or other oil, this must be emptied into oil drums. If the exhibitor does not remove waste from the stand, this will be invoiced at NOK 1500 for each exhibitor.

The organizer provides a container and a large number of waste bins for public use, and has staff/ voulenters who clean the arena-area.

It is not permitted to stay overnight at the Martnans-area, in the stand, or park in the area at night.

Conduct
Trondheim Management do not under any circumstances accept racism, harrasment, discrimination, sexual harassment. Vendors who are found to be participating in such behaviours will be immediately expelled from the premises, lose their spot as a vendor and refused further participation at Trondheim Management’s events. They will also be removed from marketing materials and/or exposure on social media.

When forming a contract with Martnan, the vendor accepts that such a reaction will not entitle vendors to the reimbursment of fees or any other means of compensation. A routine report to the local police will also be made.

Sales report 
It is desirable that exhibitors report an approximate estimate of sales figures after Martnan. Martnan facilitates reporting and an evaluation form will be sent out after the event where this is filled in. This will be anonymous.

Complaints
If you have a complaint in connection with the application process, you must submit this within a reasonable time after you have discovered it and notify Trondheim Management AS by e-mail or letter if you want to invoke a defect. Trondheim Management AS will then provide you with information about the further process.

Cancellation
Cancellation is only possible before April 15th. In the event of cancellation before April 15, all paid expenses, with the exception of the registration fee, will be refunded. In the event of cancellation after April 15, or in the event of no-show, all expenses must be paid in full, regardless of the reason for cancellation/reason for absence. Exhibitors must provide their own breakdown insurance in such cases. If the space is not in use at the opening of the market, the organizer may rent the space to others.

Force majeure
Should Martnan be subject to a force majeure; Unforeseen circumstances such as fire, flood or similar, and as a result cannot be carried out, the amount paid will not be refunded. 

Personal information 
Trondheim Management AS processes personal data according to the Personal Data Act and GDPR rules and regulation. Information that may be associated with you as a person will never be made available to other businesses or be linked to other external records.

LINKS

General information

FAQ

Rates

Apply to become a vendor